SuitesPro, Inc., 5101 E. La Palma Ave., Suite 100, Anaheim Hills, CA 92807, United States. SuitesPro, Inc. is the business responsible for the information described here. Questions about this policy: support@suitespro.com or (714) 660-1375. We aim to respond within 10 business days.
The Integration connects to a single QuickBooks Online company owned by
SuitesPro, Inc., using Intuit’s Accounting API under the
com.intuit.quickbooks.accounting scope. Within that company it
reads and, where authorized, writes:
Some of this is personal information belonging to our tenants and vendors — principally names, business and email addresses, and amounts owed or paid.
The Integration does not access payroll data, bank login credentials, or full payment-card numbers, and it requests no Intuit scope beyond accounting. Where a payment originated on a card, it stores only the processor’s own reference (for example a Stripe charge identifier), never card details.
Solely to keep our own books accurate and current: recording tenant payments and deposits, issuing and sending invoices, applying late fees, handling returned payments, posting vendor bills and journal entries, and auditing how transactions are classified by property. There is no other purpose. The Integration performs no advertising, profiling, scoring, or automated decision-making about any individual.
The Integration runs on computing equipment owned and controlled by SuitesPro, Inc. in the United States. Data retrieved from QuickBooks is held on that equipment for as long as it is needed to complete the accounting task at hand, and in operational logs and backups.
OAuth tokens issued by Intuit are stored in a local database file readable only by the operating-system account that runs the Integration. The application’s Intuit client credentials are held in Microsoft Azure Key Vault. Neither tokens nor credentials are transmitted to any third party, and neither is written to logs.
The Integration relies on a small number of vendors in the ordinary course of operating it: Intuit, Inc. (QuickBooks Online, the source of the data), Microsoft Corporation (Azure Key Vault for credential storage, and Microsoft 365 for sending email we generate), and Cloudflare, Inc. (hosting of public pages such as this one). Each acts on our instructions. No vendor receives QuickBooks data for its own use, and we do not authorize any of them to sell or share it.
No system is perfectly secure, and we do not claim otherwise. If we become aware of a breach affecting personal information, we will act in accordance with applicable law, including notifying affected individuals where required.
Accounting records are retained for as long as our books and applicable tax and records-retention law require. Operational logs are rotated and deleted on a routine schedule. Authoritative records remain in QuickBooks Online and are governed by our agreement with Intuit.
Because the Integration serves only SuitesPro’s own QuickBooks company, access can be withdrawn at any time by an administrator of that company through Intuit’s My Apps page, or by revoking the connection from within the Integration itself.
Revoking immediately ends all access. The tokens held by the Integration become invalid and are deleted from its token store. Accounting records already written into QuickBooks Online remain there, as business records, under our agreement with Intuit.
If this policy changes we will post the revised version at this address and update the version number and effective date shown above.
If you are a tenant, vendor, or other individual whose information appears in our accounting records, you may ask what we hold about you, ask us to correct it, or ask us to delete it where we are not required by law to keep it.
California residents have these rights under the California Consumer Privacy Act, as amended. We do not sell personal information, and we do not share it for cross-context behavioral advertising, as those terms are defined in that Act. We will not discriminate against anyone for exercising these rights.
To make a request, write to support@suitespro.com. We may need to verify your identity before acting, and we will respond within the time the law allows.
The Integration is a business accounting tool. It is not directed at children, and we do not knowingly collect personal information from anyone under 16.